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LEAGUE ADMINISTRATION/PROVISION OF LEAGUE SERVICES
ENYTB provides its members with a full range of league services, including:
A highly customized registration and scheduling service that lets each team choose (a) which nationally sanctioned programs to be eligible for; (b) what level of competition it wishes to compete at; and, (c) when its team(s) and home field(s) are available to be scheduled. For even more competitive play and/or a greater diversity of opponents, ENYTB teams also can double register in the next older age division;
Centralized access to sanctioning by three different national national organizations: AABC, NABF and PONY. This provides all ENYTB teams with the opportunity to qualify for three separate sanctioned national championship tournament series (NCTS). ENYTB has produced consecutive national age division champions three years in a row: 2007, 2008 and 2009;
Access to 21 locally hosted sanctioned tournaments (14 hosted by ENYTB), including at least one at every age level and an average of two per age level;
Access to an unlimited number of "open" tournaments hosted locally by ENYTB e.g., Last Man Standing. ENYTB offers at least two open tournaments at every age level each year and will conduct as many as there are teams and fields for;
ENYTB also operates a PONY House League for recreational level teams, complete with scheduling of inter-member play and post-season tournament play;
A full-service fall program with the same highly customized registration and scheduling service that allows each team to choose what level of competition it wishes to compete at, and when its team(s) and home field(s) are available to be scheduled;
ENYTB is administered via a state-of-the-art league and tournament management website that represents and facilitates every aspect of league participation, while minimizing the paperwork burden typically associated with participation in a league as rich in options as ENYTB. Each club and team is provided its own personalized and fully secure space on the website, where all information on that club and team resides and can be accessed 24/7 by the league or member. This website is time-saving and empowering.
Teams register for all league services online, including sanctioning and tournaments. The website maintains an itemized invoice for each team and club, along with a detailed record of payments and applicable credits.
The website provides each registered member (manager, coach, player and family) his own private window through which he has a customized view all league activities pertaining to his club or team.
The website also helps teams find players. Teams can advertise for players online, announce their public tryouts online, and search ENYTB's online proprietary player database for free agents by age, place of residence or position. When a player contacts the league seeking placement, every eligible team is emailed the player's bio and contact info. Lastly, the website prevents other teams from adding your players to its roster in violation of the league's constitutional provisions pertaining to player protection.
Teams can enter their schedule inputs online, view their schedule, and most importantly, manage/update their online schedules themselves. Teams also can advertise for and/or search for pick-up games and when they make a match, add the game to their online schedule.
Teams can enter scores and view their standings online. They also can enter lineup cards, player stats, and game stories online. The website also includes a comprehensive Game Report tool that integrates all of this together into a media ready game report that can be easily emailed with a single click to any group of local newspapers selected by the club.
The website also provides each manager with the ability to communicate with his team via online messaging and/or email. In addition, for game confirmation or discussing potential schedule changes, managers and coaches can obtain contact info on their opponents via the website. Similarly, field directions for away games also can obtain via the website by managers, coaches, players and their family members.
Comprehensive, unlimited and expert support services (help) in all aspects of the league program as well as the navigation/operation of the league and tournament management website used by ENYTB.
ENYTB also provides all members with an impartial arbitration service to resolve any disputes that may arise between fellow members, including issues of player protection and sportsmanship. When possible, all matters are resolved in strict accordance with the League's Constitution and By-Laws, Playing Rules and Administrative Rules. Judgment also may come into play, particularly within gray areas that explicitly addressed by any of these documents. Since enforcement is within the domain of governance, a non-administrative standing committee is appointed each year to decide all such issues. The Board is available to hear appeals of the committee's decisions.
Section 6.1 League Administrators
For almost a decade, from 1996 through 2004, ENYTB offered the above services free of charge. Members paid only team sanctioning fees, tournament eligibility fees, and a small charge for league overhead (non-labor). From 2003 thru 2005, the league tripled in size, reaching nearly 100 regular season teams. It became readily apparent to the Board during that time that it was no longer possible to provide this level of service to this large of a population with just free labor (volunteers). Thus, faced with the option of closing the doors or compensating individuals for their efforts in providing the aforementioned services, like most other service-oriented non-profit organizations, the Board decided the league needed to have a dedicated administrative staff person or persons to be expert in and responsible for, all facets of league operation and who shall be compensated.
NOTE: Ed Frye assumed the official role of League Administrator in 2005 and offered to invest his compensation for the first several years into the development of league/tournament management software system that would be customized to the operations of ENYTB. This software system is the sole property of Ed Frye and he continues to invest a significant share of his annual compensation as league administrator to support the continued development, refinement and maintenance of the website.
The League shall employ a staff of one or more persons for the position of League Administrator, whose primary function shall be to provide the League and its membership with the administrative services necessary to the operation of the league, as enumerated above.
League Administrators shall be nominated by the President and their appointment shall be contingent upon majority approval of the Board. League Administrators shall report directly to both the President and the Board.
The League shall appoint a head Administrator for the regular season (spring/summer), the tournament season (a League Tournament Director), and the fall season. One person may serve in any of these capacities simultaneously but this shall be determined by the Board. In addition to those administrator positions just defined, there can be as many assistant Administrator positions as the Board decides. All administrative staff members shall be collectively referred to herein as League Administrators.
League Administrators shall be required to maintain a League Office where members can conduct League business by phone, fax, computer, mail and in person.
Section 6.2 General Duties
League Administrators shall operate the league in all matters in accordance with the will of the Board as embodied in this Constitution and By-Laws and in directives from the Board derived from this Constitution and By-Laws.
The broad duties of the League Administrator position shall include, but not be limited to: the provision of pertinent information regarding league operations to existing and prospective members, through both written and oral correspondence; the design and conduct of the League’s annual team registration process; the processing of new membership applications in conformance with the rules articulated in Articles XI - XV; the collection and making available of, team contact information and field directions for all League members and their teams, including the maintenance of a League email list; the completion of League registration forms for each national sanctioning body with which the League is affiliated; the structuring of all league competitions for sanctioned NCTS berths; the scheduling of all regular season League play; the maintenance of League standings; the certification of all sanctioned NCTS berth awards; and the timely referral of appropriate matters to the attention of the Board or its governing surrogate. The ordinary responsibilities of the League Administrators also include the planning, management and conduct of league hosted tournaments, sanctioned or otherwise.
The specific duties of each of the three areas of administration are described next:
Spring/Summer (or "Regular Season")
- It shall be the duty of the League Administrator(s) to perform all delegated tasks necessary to the delivery of league services to the membership for the regular season i.e., items 1, 2, 5, 7, 8 and 9 defined above.
The League Administrator shall design and carry out the league registration and scheduling process so that all of the objectives stated at the outset of this Article are accomplished in a comprehensive and integrated manner, including verification that each registered team/player is in full compliance with the eligibility requirements of each sanctioning body that it is registered with.
In addition, the League Administrator shall create, subject to the approval of the Board, a structure of regular season competition to determine which member teams will have the opportunity at season's end to advance to sanctioned tournament play.
Members shall be directed to submit their regular season League fees, including any sanctioning registration fees to the League Office. The regular season League Administrator shall provide the President and Treasurer with a record all payments received, and provide all monies to the President, who shall deposit all payments in a bank account established by the League for its exclusive purposes.
- ENYTB typically hosts 20 to 30 tournaments each year, within a five week period from the end of June through the end of July. These events included both sanctioned and non-sanctioned tournaments. It shall be the duty of the League's Tournament Director to perform all delegated tasks necessary to the planning, management and operation of all ENYTB hosted tournaments (items 3,4,5,7,8 and 9 above).
Members shall be directed to submit any tournament fees not included with their spring registration payments e.g., non-sanctioned tournaments, to the League Office. The Tournament Director shall provide the President and Treasurer with a record all payments received, and provide all monies to the President, who shall deposit all payments in a bank account established by the League for its exclusive purposes.
- It shall be the duty of the Fall Season League Administrators to perform all delegated tasks necessary to the delivery of league services to the membership for the fall season i.e., items 6, 7, 8 and 9 above.
ENYTB offers its fall members the same highly customized registration and scheduling service that its spring/summer members enjoy i.e., each of its teams is allowed to choose what level of competition it wishes to compete at during the fall season as well as when it and its home field(s) are available to be scheduled. The Fall Season League Administrator shall design and carry out a league registration and scheduling process so that the above objectives are accomplished in a comprehensive and integrated manner. (NOTE: sanctioning bodies do not sanction fall play).
Members shall be directed to submit their fall season League registration fees to the League Office. The fall season League Administrator shall provide the President and Treasurer with a record all payments received, and provide all monies to the President, who shall deposit all payments in a bank account established by the League for its exclusive purposes.
Section 6.3 Development Of Annual Program Proposal
It is the responsibility of the League Administrators to prepare a coordinated annual program proposal for the Board's review and approval, to be submitted during the fourth quarter of each calendar year. This comprehensive plan must include a projected budget listing the cost all program items and an associated fee structure to recoup those costs such that projected revenue and cost are balanced for the program year.
Section 6.4 Advise the Board
It is the responsibility of each League Administrator to advise the Board on league matters both pro-actively and as requested.
Section 6.5 Compensation of League Administrators
Compensation for these positions shall be a matter of annual negotiation between the Board and successful applicant(s). In general, the league will compensate administrators either on an aggregate basis, or based on total registered teams or some combination of both. The League shall separately set total compensation for each of the three major areas of administrative assistance defined above in section 6.1. Compensation for assistant administrators shall be drawn from the total amounts allocated to each administrative area. The amount of compensation for each administrative area shall be recouped from the membership via the base fee levied on each registered team.
The League Administrators also shall be entitled to reimbursement for all administrative overhead expenses incurred, including but not limited to: stationary, ink, postage, telephone and other office expenses, including equipment, as well as reasonable travel expenses incurred, as the duties of his office may require. Such reimbursement shall be made from the league’s administrative overhead budget. An allowance for all administrative overhead shall be recouped from the membership via the base fee levied on each registered team.