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HANDOUTS FROM 2/17 MEETING (Topic #2) - Scheduling & Rules Governing Allowable Schedule Changes

posted by Administrator 02/16/2013 02:02:02

HANDOUTS FROM 2/17 MEETING (Topic #2):
Customized Scheduling &
Rules Governing Allowable Schedule Changes

The hallmark of a quality travel league, regardless of sport, is balanced competition, customized scheduling, schedule reliability and abundant post-season tournament opportunities. ENYTB feratures the best of all four!

BALANCED COMPETITION - Nobody wants to be in a league where games are lopsided most of the time and/or where teams frequently cancel games at the last minute. With its Gold, Hi Silver and Lo Silver Divisions, as well as cross-divisional and cross-age play options, ENYTB long ago mastered the art of providing teams with diverse and competitively balanced regular season schedules, regardless of where a team might fall on the competitive spectrum. (See Handout #2 below.)

CUSTOMIZED SCHEDULING - ENYTB has offered customized scheduling since its inception. Teams can specify up to 30 factors in limiting how they are scheduled, including strength-of-schedule, alluded to above. Every match-up is selected after a careful examination of all factors for both teams. We invest three months into the collection of scheduling inputs and the careful development of custom schedules for every ENYTB team. (See Handouts #1 and #2 below.)

SCHEDULE RELIABILITY - What good is a perfect schedule if your opponents are postponing and/or canceling the majority of the games on your schedule?

In the spring of 2011, ENYTB redesigned its rules governing allowable schedule changes by teams after the league master schedule is officially released. RunMyLeague.Com (RML), the owner of the website solution used by ENYTB, fully automated these rules via a tray of "smart" icons linked to each scheduled game. Ever since, schedule oversight, control and enforcement has been fully automated via the website.

In the new system's first year of operation, those teams who could not attain a reasonable degree of reliability were easily identified and were told to improve their reliability or not come back. Those who refused to pay their fines had their memberships terminated.

As a result of these changes, schedule reliability has improved dramatically throughout the league in 2011 and 2012. ENYTB's schedule reliability is now second to none. (See Handouts #3-#6 below.)

Customized Scheduling, Balanced Competition and Schedule Reliability are the main topics of today's meeting.

SCHEDULE RELIABILITY RULES - What schedule changes are allowable and under what conditions is one of the main subjects of the handouts provided below. It is important that every team understand these rules. Failure to follow these rules is costly. (See Handouts #3-8 below.)

Before getting to the rules, it is important to understand that every transaction under ENYTB's schedule management system begins with direct communication between the two parties.

CARDINAL RULE Teams are NOT allowed to independently change anything on their schedule w/o first directly communicating the change to their opponent.

Definition: Direct communication means in person or over the phone (not email alone because there is no guarantee nor way to prove, that the intended recipient actually received and read the message).

Also, there are three general types of schedule transactions in terms of their underlying protocol:

(1) Those that do not require Team B's approval, only that Team A notify Team B prior to a certain deadline and to enter the change to the website before the same deadline;

(2) Those that require Team A to obtain its opponent's approval (Team B) prior to a certain deadline and to enter the request to the website before the same deadline; and,

(3) Those that require Team A to request approval from the League Admin prior to a certain deadline.

NOTE: Type 1 changes can not be entered to the website until Team A has communicated the change to Team B.

NOTE: Type 2 changes can NOT be entered to the website until Team A has obtained verbal approval from its opponent, Team B.

NOTE: Type 3 changes (there are two) require approval from the League Admin. Each type 3 change requires a slightly different protocol.

A) Weather Postponement - Team A informs his opponent of a Weather Postponement as soon as it is known and then reports it to the website. League Admin checks WP requests on a daily basis. If the day of the WP corresponds to bad weather the request is approved. If not, further investigation is warranted.

B) Admin Cancellations - Team A is required to communicate all AC requests to the League Admin by phone or in person, and then, if approved by the League Admin, enter the request to the website. League Admin checks for AC requests via the website several times each day.

W/o further adieu, here are the slides for today's presentation: .
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Custom Scheduling

ENYTB puts you in the driver’s seat in determining when and how much you team plays as well as who you play.
  • Have your schedule include the exact number of games you want week-by-week as well as in total;
  • Have your HOME games scheduled only on the dates/times your home field and team are both available;
  • Have your AWAY games scheduled only on the dates/times your team is available;
  • Automatically eliminate opponents outside your team’s competitive range; and,
  • Top priority given to scheduling games with specific opponents that you designate as most preferred. You can also block specific opponents you prefer not playing.

Schedule Reliability

Schedule reliability is the hallmark of every great league!
  • Teams are required to play all games as scheduled;
  • 100% enforcement via ENYTB website;
  • More than 90% of all ENYTB scheduled games are played as scheduled, excluding cancellations due to bad weather;
  • Games that aren’t played as scheduled (forfeits) can be made up at a later time by mutual agreement to avoid fine;
  • Fines are imposed for un-played or un-scored games;
  • ENYTB guarantees reimbursement for unavoidable out-of-pocket game expenses due to late cancellations.

Tournament Opportunities

Multiple tournaments for all ages!
  • Local tournaments hosted on premium fields, including Joe Bruno Stadium, home to the Tri-City ValleyCats, minor league affiliate of the Houston Astros.
  • Exclusive local tournaments for Members Only: Super 8, Summer Blast, Madness!, and ValleyCats Fall Classic. Each with a 2 game guarantee. Sign up available on team order form.
  • OPEN tournament: Last Man Standing. 3 game guarantee. Last weekend of July. All teams in the Capital District and beyond are welcome to join in this summer finale! Members sign up on team order form. Non-members sign up on-line through tournament menu.
  • Sanctioned National Championship Tournament Series are available to members at all ages via ENYTB affiliates: NABF; PONY; and, AABC. Sign-up available on team order form.

Nine ENYTB Teams Have Won Sanctioned National Championships. Can your team be the 10th?

Interested in Joining?

  • New members are always welcome - ENYTB continues to grow, having reached 225 teams in 2019
  • New teams are allowed to roster up to four players one year older than their team age (pre-2019 teams are grandfathered at five such players); and,
  • New teams are allowed a maximum of four players from active ENYTB teams, provided no more than three of those players are from the same team.
  • Players looking for a travel team to play for can go to Teams Looking for Players or go to Teams Hosting Tryouts.

For more information re: ENYTB membership you may contact ENYTB Executive Director, Andy Frye at (518) 545-0747 or by email at andy@enytb.com.

Interested in Joining?

  • New members are always welcome - ENYTB continues to grow, having reached 225 teams in 2019
  • New teams are allowed to roster up to four players one year older than their team age (pre-2019 teams are grandfathered at five such players); and,
  • New teams are allowed a maximum of four players from active ENYTB teams, provided no more than three of those players are from the same team.

For more information re: ENYTB membership you may contact ENYTB Executive Director, Andy Frye at (518) 545-0747 or by email at andy@enytb.com.